New Delhi: Defence Minister Rajnath Singh on Saturday approved the policy on archiving, declassification, and compilation, publication of war and operations histories by the Ministry of Defence. Under this policy, each organisation under the Ministry of Defence such as Services, Integrated Defence Staff, Assam Rifles and Indian Coast Guard, will transfer the records, including war diaries, letters of proceedings and operational record books, to the History Division of Ministry of Defence (MoD) for proper upkeep, archival and writing the histories.
"The responsibility for declassification of records rests with the respective organisations as specified in the Public Record Act 1993 and Public Record Rules 1997, as amended from time to time. According to the policy, records should ordinarily be declassified in 25 years. Records older than 25 years should be appraised by archival experts and transferred to the National Archives of India once the war/operations histories have been compiled," read the release by the Ministry of Defence.
The History Division will be responsible for coordination with various departments while compiling, seeking approval, and publishing war/operations histories. The policy mandates the constitution of a committee headed by Joint Secretary, MoD and composed of representatives of the Services, MEA, MHA, and other organisations and prominent military historians (if required), for compilation of war/ operations histories.
The policy also set clear timelines with regard to the compilation and publication of war/operations histories. "The Committee should be formed within two years of completion of war/operations. Thereafter, the collection of records and compilation should be completed in three years and disseminated to all concerned," the Defence Ministry said.
It said that the requirement of having war histories written with a clear-cut policy on declassification of war records was recommended by Kargil Review Committee headed by K Subrahmanyam as well as N N Vohra Committee in order to analyse lessons learned and prevent future mistakes.
