The next time students who wish to check the status of their documents, admission procedure or any other information associated with the university, need no more to travel lon

g distances and waste a whole day as the University of Mumbai will launch its a E- Governance system on Independence Day. With goals to seek independence from excessive paper usage, this new system has been designed by the university which is engineered by Dr. Mohan Kumar Kaimal of Lifelong Learning and Extension of the University of Mumbai.

Mumbai University Software Application Project ( MUSAF) software designed by Dr. Mohan Kumar will monitor the Document Journey Management System ( DJMS) which means it will check the status of a document associated with any section of the university administration.

Since the system is in its amateur stage it will primarily be implemented at the universitys Fort Campus and after a detailed survey will later be connected to all the other departments of the university. The system will help decline the manual entries as well as speed up the administration procedure.

Explaining the functioning of the system, DJMS Convener, Dr. Mohan Kumar Kaimal said, ” In order to maintain transparency in administration and to centralise it was decided to design such a system which will help people cut down on their travelling and easily locate the section and status of their documents. The first step of the system, which will be accessible, is the Document Journey Management System and the elearning portal. This elearning portal comprises of Learning Management System ( LMS), Learning Content Management System ( LCMS) and Online Examination Management System ( OEMS).” Approximately 20 to 25 members of different sections within the university were trained for a period of ten days and were explained in detail the functioning of the system.

Sharing his experiences on the training sessions Dr. Mohan Kumar said, ” The main agenda behind conducting the training sessions was to change the existing mindset of the employees and provide them an altogether novel version of the university administration. We received good response for the training programmes and the trainees readily accepted the new system.

Towards the end of the training session each employee was provided with a unique employee number and password to access the e- office module. These people will further train other employees in their respective departments.” Dr. Rajpal Hande, Director, Board of College and Universities Development ( BCUD) said, ” The e- office module is an inhouse creation and took round about six months to go on floors. This system is foolproof and will help in cutting down on the usage of paper. After taking charge as the Vice Chancellor Dr. Rajan Welukar had envisaged of designing such a document to centralise the administration of the university. It will take another year or so for the complete implementation of the system in the whole university.”

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