When you shift your office, business premises, it is important to give public notice of change of address of your office. Notices should be sent to customers, vendors and anyone else that interacts with the business, prior to the moving date. This will give enough time to note the new address and change their records or any schedule required. A business interacts with many different types of individuals and organisations. Effectively planning, writing, and delivering a business relocation letter can help everything from office moving to industrial moving go as smoothly as possible. So it is necessary to write a different business change of address notice for each target audience.
Individuals should keep in mind that one should give time to perform all of the following functions before you distribute notice. After all, you’re going to want to make sure everyone who needs to know about your commercial move is adequately informed. When you’re planning on moving your business you may want to consider crafting a public notice for each target audience. This information can also be used to deliver a subtle message about improving the ability to serve them more quickly or conveniently.
Syndicating public notice will maximise chances of reaching out to customers. The letter should contain all the contact information, even if it is not changing. The new address and phone number, if applicable, should be in bold font. The letter to customers can contain local landmarks to help them find the premises. It is also recommended to print a copy of the letter in a company newsletter.
Customers will happy to know that there will expansion in your business and that your company will provide more options. Business partners may think the move is to save money, and that business is down. They need to know that business is great, and the move is to accommodate growth. A letter to a government agency should be more formal and only give the facts. No matter who is the recipient, the letter should be short.
Changing business location opens the question of business viability. The letter must put to rest any suggestion that the change will result in poor service.
Disclaimer: Please note that the contents of this blog have been provided for informational purposes only and are not intended to replace legal advice.